Accounting That Talks to Your Jobs
POs, vendor invoices, payroll, receipts — all tied to jobs automatically. Your accounting team enters data once and job managers see costs in real time. No double entry. No spreadsheet reconciliation.
Everything Connects
Your accounting data flows to job costing, WIP reports, and projections. One system, no gaps.
PO Tracking
Create purchase orders for jobs. Track what's ordered, what's received, and what's invoiced — all tied to specific jobs.
Vendor Invoices
Apply vendor invoices to POs. See what's been billed against what was ordered. Costs sync to jobs automatically.
AI Receipt Detection
Upload a receipt or invoice image. AI extracts vendor, amount, date, and line items — auto-fills the form. Saves hours.
Labor Payroll Tracking
See all labor entries from field workers. Accept, deny, process, and create payroll runs.
Pay Rate & Burden Tracking
Track pay rates and burden per worker. Know your true labor costs when calculating job profitability.
Vendor & Subcontractor Management
Add all your vendors and subs with contact info and 1099 details. Organized for tax season.
Upload a Receipt. We Do the Rest.
Stop typing vendor invoices line by line. Upload an image and let AI extract the details. Your accounting team will save hours every week.
Upload Receipt or Invoice
Take a photo or upload an image of any receipt or vendor invoice.
AI Extracts the Details
Vendor name, amount, date, line items — automatically detected and extracted from the image.
Auto-Fills Your Form
The vendor invoice form is pre-filled. Review, adjust if needed, and save. Done.
AI Detection Complete
Extracted from receipt image
Vendor
Graybar Electric Supply
Date
Jan 28, 2026
Amount
$1,247.50
Line Items (3)
Pending Labor Entries
Mike Rodriguez
Johnson Kitchen Remodel
Sarah Chen
Office Panel Upgrade
Payroll Without the Chaos
Workers log hours in the field. You review, accept or deny, then process payroll — all in one place. No more chasing timesheets.
Review All Entries
See every labor entry from the mobile app in one place
Accept or Deny
Approve hours or send back for correction
Create Payroll Runs
Process approved hours into payroll with tracked pay rates and burden
Auto Job Cost Sync
Labor costs flow to jobs automatically for accurate costing
From Accounting to Job Costing — Automatically
Every entry your accounting team makes flows to job managers. No exports, no imports, no reconciliation.
Accounting Enters Data
POs, vendor invoices, payroll — entered once with job codes attached.
Costs Sync to Jobs
Job managers see real costs appear in job costing views instantly.
WIP & Projections Update
Work-in-progress reports and projections reflect current data automatically.
The Old Way vs. ProTrades
Without Integration
- ✕Enter vendor invoices in accounting software
- ✕Export to spreadsheet for job costing
- ✕Manually match invoices to jobs
- ✕Reconcile discrepancies weekly
- ✕Job managers work with stale data
With ProTrades
- Enter vendor invoice with job code
- Cost appears in job costing instantly
- No exports, no spreadsheets
- No reconciliation needed
- Job managers see real-time costs
Why Contractors Choose Integrated Accounting
Here's what we hear from contractors who switch to ProTrades
Save Hours Weekly
AI receipt detection and automatic syncing eliminates manual data entry.
Real-Time Job Costs
Job managers see costs as they happen, not weeks later.
Streamlined Payroll
Field hours flow to payroll processing without chasing timesheets.
Accurate Job Profitability
Know if jobs are profitable with complete cost data.
Frequently Asked Questions
How does ProTrades accounting integrate with job costing?
Every accounting entry — POs, vendor invoices, labor hours — automatically syncs with jobs. Job managers see real-time costs without manual data entry. Your accounting feeds directly into job cost reports and WIP projections.
What is AI receipt detection?
Upload a receipt or vendor invoice image, and our AI automatically extracts the vendor, amount, date, and line items. It auto-fills the vendor invoice form, saving your accounting team hours of manual data entry.
How does payroll tracking work?
Field workers log hours via the mobile app. You review all labor entries, accept or deny them, then process and create payroll runs. Pay rates and burden are tracked per worker.
Can I track POs and vendor invoices?
Yes. Create POs for jobs, then apply vendor invoices to those POs. Track what's been ordered, received, and invoiced — all tied to specific jobs for accurate cost tracking.
How do I manage vendors and subcontractors?
Add all your vendors and subcontractors with their contact info and 1099 details. When tax season comes, you have everything organized.
Does ProTrades integrate with QuickBooks?
Not currently. ProTrades provides integrated accounting features designed specifically for job cost tracking. Many contractors use ProTrades for job-level accounting and their existing accounting software for general ledger functions.
Ready for Accounting That Works With Your Jobs?
Start your free 90-day pilot and see how integrated accounting connects your financial data to job costing.
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