HVAC Business Software Built for Small Shops
You're facing rising costs and labor challenges like every other HVAC contractor. The last thing you need is software that's complex, expensive, and requires lengthy implementation. ProTrades is built for small HVAC shops that need professional tools at a realistic price.
Why Most HVAC Software Doesn't Work for Small Shops
Enterprise HVAC software is built for companies with 20+ technicians and substantial revenue. These platforms can be complex and expensive, with lengthy implementation timelines that don't work for small shops that need to hit the ground running.
Complex Implementation
Enterprise software often requires lengthy onboarding processes that can stretch for months. Meanwhile, you're still running on spreadsheets waiting to get fully set up.
Enterprise-Level Pricing
Many specialized HVAC platforms have pricing structures designed for large operations. Budget-conscious contractors stick with spreadsheets because they can't justify the cost. There's a middle ground.
Built for Large Teams
Enterprise platforms are often designed for companies with large technician teams and substantial revenue. If that's not you, you may be using software that wasn't designed for your business.
Extended Setup Timelines
Complex software can take months to fully implement. You may end up running parallel systems, attending training calls, and paying while you wait — that's valuable time lost.
Rising Costs Everywhere
HVAC contractors face rising labor and overhead costs. Adding expensive software with implementation fees just makes it worse when you're trying to grow your business.
Service-Only Focus
Most HVAC software focuses on service dispatch. But you do installations too — full system change-outs, new construction, ductwork. Project-based work is an afterthought.
ProTrades: HVAC Software That Fits Your Budget and Your Business
Built by a trade contractor who understands that small shops need affordable, simple tools. ProTrades gives you professional estimating, proposals, and job management — without enterprise complexity or lengthy implementation.
Estimates for Any HVAC Job
Build assemblies for system change-outs, furnace installs, AC replacements, ductwork. Set your labor rates and equipment costs once. Create consistent estimates in 5 minutes instead of hours. Works for residential and commercial.
Proposals That Win Jobs
Customers comparing quotes choose the contractor who looks most professional. ProTrades creates branded proposals with clear scope, pricing options, and e-signatures. AI helps polish your language so you sound like the pro you are.
Invoice and Get Paid Faster
Finish a service call and invoice before you leave the house. Customers can pay online immediately. No more waiting weeks for checks. Faster invoicing is designed to help you get paid sooner.
Service & Installation Combined
Most HVAC businesses do a mix — maintenance calls, repairs, but also full system installs and new construction. ProTrades handles both without forcing you into a dispatch-only workflow.
Job Cost Visibility
With rising costs everywhere, you need to know if each job is profitable. Track labor and materials against your estimate. See actual vs quoted before the customer pays. Stop guessing.
Mobile App Your Techs Will Use
Finding skilled labor is challenging enough. The last thing you need is software that frustrates them. Our mobile app is designed to be simple, fast, and reliable — so techs actually use it.
Built for How HVAC Businesses Actually Run
Whether it's peak cooling season or you're booking furnace installs before winter, ProTrades adapts to your workflow.
Heating Season
Furnace repairs, system change-outs, and maintenance contracts before winter hits. Build proposals fast and schedule installs efficiently when everyone's busy.
Cooling Season
AC repairs, replacements, and the rush of emergency calls. Invoice on-site, track which jobs are profitable, and manage your crew's schedule when demand peaks.
Year-Round
Maintenance agreements, commercial contracts, and new construction work. Track customer equipment, schedule preventive maintenance, and keep revenue steady.
Why HVAC Contractors Choose ProTrades
Here's what we hear from contractors who switch to ProTrades
Affordable Pricing
Professional tools without enterprise pricing. ProTrades offers the features small shops need at a price that makes sense.
Faster Estimates
Reusable templates for furnace installs, AC replacements, and mini-splits. Build assemblies once, create estimates quickly.
Service + Installs
Handle both service calls and installations. ProTrades is designed for both workflows without forcing you to choose.
Everything an HVAC Contractor Needs
From the first estimate to the final invoice, ProTrades keeps your HVAC business running smoothly.
HVAC Estimating
Assembly-based estimates for installations, repairs, and service. Build once, reuse forever.
Professional Proposals
Branded proposals with equipment options, pricing tiers, and e-signatures.
Job Management
Track every job from lead to completion. Equipment installed, service history, notes.
Crew Scheduling
Assign techs to jobs. They see their schedule on their phone. No group texts.
Field Invoicing
Invoice from the customer's house. Online payments available.
Job Costing
Track estimated vs actual labor and materials. Know if the job was profitable.
Mobile App
iOS and Android app designed for field use. Access job details and invoice on the go.
Customer Equipment Records
Track what you installed, when it was serviced, what's due for maintenance.
Reusable Templates
Templates for common HVAC jobs. Stop rewriting the same scope every time.
Frequently Asked Questions
Is ProTrades designed for HVAC contractors?
Yes. ProTrades works for all trade contractors including HVAC. Our estimating system handles both service calls (repairs, maintenance) and installations (system change-outs, new construction). Build assemblies for furnace installs, AC replacements, ductwork — whatever you do repeatedly.
How is ProTrades different from ServiceTitan for HVAC?
ServiceTitan is designed for larger service operations with dedicated dispatch teams and typically requires guided implementation. ProTrades is built for small HVAC shops (1-10 people) at $19-99/month total, with same-day setup and no implementation process.
Can I track maintenance agreements and service contracts?
Yes. Manage customer equipment records, track maintenance schedules, and keep notes on each service visit. Know which systems you installed, when they were last serviced, and what's due for seasonal maintenance.
Does ProTrades handle both residential and commercial HVAC?
Yes. Whether you're doing residential AC replacements, commercial rooftop units, or maintenance contracts for property managers, ProTrades handles it. Track job costs, schedule crews, and invoice — for any size job.
How quickly can I get started?
ProTrades is designed for quick setup. No implementation process, no mandatory training, no consultants. Just sign up and start working.
Ready to Run Your HVAC Business Better?
Join HVAC contractors who use ProTrades for professional estimates, proposals, and job management. Start your free 90-day pilot.
No credit card required · Cancel anytime · Built by a tradesman